More than likely, the Assignment Manager will throw away the press release you sent. I don’t tell you this to discourage you, but rather inform you of the reality. Sending a press release is like sending a message in a bottle. You don’t know if it ever made it to them. To further increase your odds of coverage, I recommend you compile a list of publications and TV news stations you would like to appear on. You can then read, watch or listen to those to figure out what reporter would most likely cover your story. Reporters are like cops, they each have different beats. Some specifically cover homicide, while others just cover sports, still others cover community stories.

Before you pick up the phone, there is just one more thing to prepare….your pitch. Your pitch must be concise and to the point. For example, the civil war can be summarized in two sentences:

The North Fought The South. The North Won.

The reason why I share this with you is that reporters are busy and you need to be able to verbalize your story idea in under 30 seconds or less. Here is a sample conversation with a reporter:

“Hi John, you don’t know me. My name is Sam. I read your article on XYZ Topic and enjoyed it so much that it’s on my refrigerator door. John, I’ve been looking for someone to cover a story, and I hope I have found the right person in you.” At this point, then you would give your two sentence pitch.

Notice that I sincerely complimented the reporter. The fact that you took the time to research his previous work will endear you greatly. Should the reporter tell you that he is not interested, ask for a referral. Then, immediately call the referral and mention “John insisted that I call you”, then, pitch the referral. Mentioning John’s name makes you a warm-contact and they will be more open to your pitch.

The Publicity Blitz

The name of the game is perseverance. Although what I described in this article costs little, it will take time and effort on your part. Using this technique, I was able to help my Toastmaster club go from 1 guest per meeting to a high of 18 guests per meeting. That was how we ultimately went from 35 members to 50 members within 90 days.

In closing, it’s all about The Buzz. The juicier you can make the story the better. Reporters are people just like you and me. At the end of the day, they just want to do a good job and go home. You are providing them with a service by filling a need of theirs and in return, they will fill your need by giving your non-profit organization free publicity.